The City Clerk’s office strives to provide exceptional service and preserve the public’s trust in government by ensuring the City’s legislative processes are transparent, accurate and timely; safeguarding the legislative history of the city; administering open elections; and delivering timely information.
The primary functions of the Office include:
- Local compliance officer for federal, state, and local statutes including the Political Reform Act, the Brown Act, the Public Records Act, and ethics training
- City Council, Planning Commission, and Council Subcommittee support and meeting administration including the preparation, publication and distribution of legal notices and legislative agendas
- Documenting, maintaining, and disseminating all actions of the City Council, Planning Commission, and Subcommittees including action minutes, ordinances, resolutions, proclamations, agreements/contracts, deeds, bonds, correspondence, reports, and official documents
- Oath of Office administration for new employees and elected officials
- Serve as the City's Election Official and certify election results; conduct the municipal election in coordination with the Sonoma County Registrar of Voters
- Serve as the City's Filing Officer and Filing Official for conflict of interest statements and local campaign statements
- Custodian of City records and administration of the City-wide records management program including recordation, preservation, and maintenance of the City’s Legislative History
- Serve as custodian of official City records
- Maintain custody of the official City seal
